Establishing Effective Virtual Board Communication

As the coronavirus pandemic is affecting nonprofits the boards of their organizations must work harder to collaborate and gain support from the community. Due to social rifts, most board members work remotely. Effective virtual board communication becomes even more important.

Virtual meetings are asynchronous and make it difficult to engage board members. Meeting organizers should design an environment that encourages participation. Using software for virtual boardrooms that has built-in features, such as instant messaging, document management and conferencing, is a method of achieving this.

When a conference is held in a virtual meeting room, it is essential to have all relevant documents available to the participants ahead of time. This will ensure that everyone is using the same document and eliminate confusion during the meeting. It’s also best to use a platform which is secure and reliable. Video tools for video conferencing that are available for free may not have the same security levels as the ones which cost money and offer more advanced features, such as encryption and password protection.

Another way to increase the effectiveness of virtual meetings is to re-state expectations at the beginning of each session. Make sure that the attendees are aware of proper communication etiquette. Meeting organizers should also regularly monitor remote participants to determine whether there are any questions or comments.